Bethlehem School PTA Minutes
Held in Bethlehem School Staffroom
26TH JULY 2010 @ 7.00pm
Chairperson: Jo West
Note Taker Karen
Present Jo, Karen, Janeen, Beth, Tracey L, Brian, Eileen, Lisa
Apologies Michelle Bond, Julie M, Jo, Sarah B
PTA parents All parents of the school are recognized as being members of the PTA. We’d like to reach as many parents as possible. Please ask friends and other class parents if they can join the list, it would be very helpful.
Minutes from last meeting were read and accepted as a true record
Mvd. Janeen, Sec. Jo, Carried
CORRESPONDENCE
Inwards:
Fundraising ideas received through mail. Only following up the Hyndman Books. These brochures will go out this week.
Parent would like more sand to fill junior sandpit – Brian to speak with Rob
Email received from Tracy Phillips re Maths Home School Meeting to be held 18th Aug- Brian to speak with her regarding change of date as this is the night after the Quiz Night
Treasurer’s Report
Current Balance=$18,359.51
$14,000 allocated to hall/school projects
Hall allocation and what to do with the remaining balance. Still waiting on a list from the Board of Trustees to help with our decision. See below.
Senior school requesting $150 to subsidise bus trip to Otumoetai Intermediate - Mvd. Jo, Sec. Eileen, Carried
Wendy Harding requesting $327 for resources for Management of Children with Learning & Behaviour Issues - Mvd. Jo, Sec. Janeen, Carried
FUNDRAISING
Discussion
School Calendars: Art to be done end of Term 3 and to be sold beginning of Term 4
Sausage Sizzle: To be held sometime this term preferably a Tuesday.
Cupcakes: Eileen to sell leftovers from gala. Only to junior school as not enough for the entire school. $1 each. Pre-order Wed (order & money), deliver Thurs 19th Aug.
Parent asked about updating the cookbook.
Conclusions
Karen to ask about sausages.
Karen will do notice for cupcakes
Decided to look at updating cookbook at end of 2011/2012. Karen to check if any cook books available and if so then to promote them once again.
Action items
Notice for cupcake sale - Karen
Cook books – Karen
Remaining Monies from Gala
$14,000 Not spent yet. Spoke with Brian and Beth regarding requirements.
Discussion
Lighting, sound system, fridge, cutlery, crockery, blinds/curtains, strand board, heating, data projector, sports equipment, screen, coffee urns, hot water urns, and the list is never ending!
Conclusions
Brian and BOT to prioritise needs for hall/school. PTA will go through list and discuss once received. Hopefully this will be at the next meeting.
Action Items
List to be provided by Brian and BOT for PTA to discuss Brian/Beth
Bethlehem Friends / Website / Tech kids
Discussion
Is board showing Friends of School up-to-date? Yes. Need more exposure for businesses – ideas?
Website not updated. Tech Kids do not have enough time to update regularly.
Can PTA have access to update the PTA pages?
Conclusions
Jo to find out more about the Bethlehem Friends and see where she may be able to help.
Brian to follow up with Regan Scarfe about website.
Action Items
Jo to speak with Brian re Bethlehem Friends
Janeen/Jo/Karen happy to help update PTA website pages - Brian to talk to Regan Scarfe and get back to them.
Quiz Night 17th August
Discussion
Cornerstone @ $15 ticket.
Lisa wants some assistance in approaching businesses for spot prizes and raffle prizes. If you can help, please contact Lisa via the school office.
Conclusions
Jo offered to help Lisa with sourcing prizes.
Disco
Discussion
Music/DJ – have a couple of parents who can help with this. Tickets $5 which includes drink, pkt chips, small choc bar & glow bracelet.
Juniors Years 1, 2 & 3, Seniors Years 4, 5 & 6.
Do we need a theme?
Conclusions
Decided against a theme. Still to hold in two sessions.
Action items
Sourcing of food/ music and DJ / Notices – Karen
Tickets - Janeen
Santa Parade
Discussion
Does the school want to enter the parade this year. No cost to school to enter. What if Student Council don’t want to be involved?
Conclusion
Lisa to register anyway.
Would be great if a parent of one of the Student Council could oversee project.
Lisa to speak with Sandra Nichol to see if Student Council interested
Things for next meeting:
PTA Vision/Initiatives, ‘Needs’ list for hall/school, Disco sub-committee to be formed.
Next meeting: Monday 23rd August
Meeting closed: 8.55pm